Guildford

£25,000 – £28,000

Permanent

Are you looking to step into a law firm?

Our client is recognised as one of the UK’s leading law firms and they are currently seeking a proactive and highly organised Administration Assistant.

The role of an administrative assistant is to provide reliable and effective administrative support to the secretaries within the Private Client team. The Private Client team consists of five partners and a wider team of 18 lawyers/fee earners and four secretaries. You can expect to play an important role in ensuring the operational effectiveness of the group you support, helping it to run smoothly and efficiently. You will also gain an insight into legal processes and exposure to a busy office environment and lawyers and professionals at all levels.

Areas of responsibility

Perform all manner of day-to-day admin tasks to support the secretaries and lawyers in the practice group, to include:

• File management e.g., archiving and e-filing
• Photocopying/scanning confidential documentation
• Assist with processing ADIS requests and payment requests to include calls to new suppliers to verify bank details
• Assist with file opening, to include inputting party details on OnePlace and the production of engagement letters
• Process ePost and hard copy post to include collation of enclosures
• Book couriers
• Assist with production of proformas in advance of billing
• Assist with invoice tracking and chasing prior to finalisation
• Keep team lists of bills despatched up to date
• Any other admin tasks that support the smooth day-to-day running of the Private Client team.

The ideal candidate will be eager to learn, highly organised and have great attention to detail. You must be proficient on MS Office including Excel to an intermediate level. Strong communication and interpersonal skills are also important along with an interest in business/ learning about how law firms work. Some administrative experience gained through a previous role, apprenticeship or work experience placement is desirable.

Whilst we would love to be able to respond to every application we receive, it is not always possible. If you have not heard from us within 7 working days, please assume that your application has not been successful on this occasion.

AI advert from Indeed

Overview
We are seeking a highly organised and detail-oriented Administrative Assistant to join our team. The ideal candidate will possess strong office experience and administrative skills, providing essential support to ensure the smooth operation of our office. This role requires a proactive individual who can manage multiple tasks efficiently while maintaining a professional attitude.

Responsibilities

• Provide general administrative support, including managing correspondence and scheduling appointments
• Maintain organised filing systems, both electronic and paper-based
• Perform data entry tasks accurately and efficiently
• Assist in the preparation of reports and presentations using Microsoft Office and Google Workspace
• Handle phone calls with professionalism, demonstrating excellent phone etiquette
• Process invoices and manage basic bookkeeping tasks using QuickBooks
• Support team members with clerical duties as needed, ensuring all tasks are completed in a timely manner

Skills

• Proven office experience with a strong background in administrative roles
• Proficient computer skills, including typing speed and accuracy
• Familiarity with Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications
• Experience with QuickBooks is advantageous but not essential
• Excellent organisational skills with the ability to prioritise tasks effectively
• Strong attention to detail in all aspects of work, particularly in data entry and documentation
• Good clerical experience, demonstrating an understanding of office procedures and practices

If you are a motivated individual looking to contribute to a dynamic team environment while developing your administrative skills further, we encourage you to apply for this exciting opportunity.